In the professional world, business meetings are vital. They’re the platform where ideas are exchanged, choices are made, and possibilities are opened. However, for a lot of folks, the prospect of making an effective contribution is a scary proposition.
Fortunately, speaking confidently in meetings is a skill that can be learned. Here is your guide to mastering this art.
First off, prepare ahead of time.
Without preparation it’s difficult to contribute meaningfully. Prior to your meeting, set a moment aside to go over the meeting agenda, jot down your key thoughts and ideas, and prepare yourself in advance for any questions. Your time and effort will pay dividends in the form of clarity and reduced anxiety.
Second, communicate in a focused manner.
Too often professionals communicate in two ways: either they are too quiet to make any kind of an impact or they speak without a clear message in mind.
When you do decide to open your mouth, pause to ask yourself “What can I offer the group?” Then express your idea concisely and directly.
Third, keep it structured.
Communications that are well structured are easier to follow and more persuasive.
A simple model to follow:
State your point
Supply the context
Wrap up with your next recommendation
This makes you seem more professional and memorable.
Fourth, use open body language.
Your non-verbal cues have a profound impact on how people relate to you.
Keep your spine straight, maintain eye contact, and avoid closed and tense body language. Your body can help you sound and feel more confident even if just a little.
Fifth, don’t be afraid to contribute.
A lot of people stay out of meetings because they’re concerned about saying or asking the wrong thing. However, for the most part, failing to speak is considered a more egregious error than saying something wrong.
Begin by making smaller comments or asking questions. After awhile speaking up will seem easier.
Sixth, listen and reply.
Good communicators don’t just talk, they also listen.
Make the effort to listen to others and respond. Your professionalism is enhanced and you appear relevant.
Seventh, handle questions.
The question and answer session can feel overwhelming but it’s also the prime chance for you to prove your expertise.
If you don’t know an answer, keep calm and don’t lie. Tell people that you’ll get back to them, that is appropriate in a professional environment.
The Take-Home Message
Communicating with confidence in a business meeting isn’t necessarily about speaking the most. Rather, it’s about speaking with focus and clarity. Prepare, practice and you too will be able to be an effective voice in your group.
The next time you go into a meeting use these tips, you should see a dramatic difference in how you communicate.
